Voting Members Present: (Senators) Donna Ayers, Eloise Cantrell, Charles Dirks, Terri English, Maria Fenyes, Pat Flood, Leslie Foster, Clive Gordon, Paul Kubicki,

Stan Levine, Vickie Oddino, Gary Prostak, Rick Scuderi, Janice Silver

(Exec. Members) Angela Echeverri, Louise Barbato, Dale Newman, Margie Long,

Gwen Walker, Leslie Milke, Michael Climo, Roxanne Dalrymple

Faculty Present: Deborah Paulson, Sonia Soto-Bair, Geri Shapiro,

Suzanne Ritcheson, Tricia Johnson, Sandy Thomsen, David Jordan, Ruthie Grant,

Debby Wong, Lorraine Manoogian, Bonnie Sherman, David Jordan, Cindy Cooper, Mark Pursley, Ludi Villegas, Carolyn Daly, Alex Nikolaychuk, John Klitsner, Louis Zandalasini,

Voting Members Absent: John Orozco

Guest: Karen Hoeffel

 

Academic Senate Minutes

May 6, 2004

 

President Echeverri called the meeting to order at  1:37 p.m.

She then introduced Karen Hoeffel, the new VP of administrative services.

I.                   Approval of Minutes — (MSC FLOOD/KUBIKI) TO APPROVE THE MINUTES WITH THE FOLLOWING REVISIONS: 1. REVISE LESLIE MILKE’S STATEMENT IN REFERENCE TO GRADUATION. 2. UNDER CURRICULUM REPORT, ADD THAT RICHARD RAINS COMPLIMENTED THE NEW LIBRARY PROCESS 3. UNDER THE PRESIDENT’S REPORT CHANGE $1800 TO $2000 FOR CREDIT COURSES.

II.                Officer’s Reports 

A.     PresidentPresident Echeverri reported the following:

Senate Consultation with the President

The Executive Board of the Senate met with Dr. Barrera and Bill Farmer on Tuesday, May 4th. The restructuring of Computer Services (CSS) was the main topic of discussion.  On Friday, April 30th a proposal to restructure CSS was unveiled at a meeting with Bill Brennan, administration, CSS, and classified union representatives. The plan names Associate Dean Maury Pearl as interim Dean of Technology, throughout the end of Fall 2004. Maury Pearl will also be the new resource person for the Information Technology Committee (ITC). (Martha Soto will now be the resource person for Institutional Effectiveness). Technology services would be moved from the office of Administrative Services to the President’s Office.

The proposal calls for the relocation of several classified employees into three areas:

Network & Web support: e-mail, internet, and network.

Instructional Support:

Teaching Labs & Student Support (LRC computers)

Media & Audio/Visual

 Non-Instructional Support: Help desk, telephones, & computer support (non-LRC)

The Senate Executive board members expressed concern that funding for a new dean position and the dean’s secretary would be difficult under the current fiscal constraints. Dr. Barrera agreed but said that several anticipated retirements throughout campus may change that. Furthermore, we were concerned that input from the Information Technology Committee (ITC) was not considered in planning the restructuring. We argued that ITC should be able to examine the proposal and make alternative suggestions before implementation of the restructuring. We also maintained that we all have a common goal: a system that serves the needs of our students, faculty, staff, and institution. Dr. Barrera assured us that recommendations from ITC and other interested parties would be given consideration.

The next item on the agenda was the Early College High School proposal. Bill Farmer and Dr. Barrera confirmed that Mission College had not submitted a proposal to establish such a program on campus. We discussed the possibility of having a committee to consider all new grant proposals, to ensure faculty input in the process. Dr. Barrera proposed instead to provide the Senate President with intent to apply for grant packages and to have the Senate representative at the Leadership Committee report on these issues. Finally, Angela Echeverri gave a brief update on the progress of the educational master plan committee.

Senate-AFT Consultation with the President

AFT President Maria Fenyes and Angela Echeverri met with Dr. Barrera, Bill Farmer, and Karen Hoefel on Tuesday, May 4th. The first item on the agenda was an AFT issue regarding the Work Environment Committee (WEC). The second item was about secretarial support to the department. The last item on the agenda was to establish a procedure for the transfer of academic disciplines. The Senate and AFT will obtain input from faculty to draft a procedure, which then must be approved by Academic Affairs.

State Academic Senate Spring Meeting

The State Senate Spring 2004 meeting was held in San Francisco from April 15-17th. Dale Newman and Angela Echeverri attended the meeting. Most of the workshops and discussions we attended centered on the following topics:

New Accreditation Standards and Student Learning Outcomes

State Funding: Equalization versus Growth

Math and English Graduation Requirements

Discipline List and how to establish a new discipline

Anyone interested in materials from the workshops may contact Dale or Angela.

B.     Treasurer —Margie Long thanked all those faculty who paid their dues. She reported that staff development requested that we sponsor the hospitality room at graduation, which would cost $300.00.

  (MSU NEWMAN/KUBIKI) THAT THE ACADEMIC SENATE PAY $300 TO   FUND THE HOSPITALITY ROOM FOR THE 2004 GRADUATION.

 

III.             Public Address—Debra Paulson announced that there would be an art show— including multi media— in the south atrium with installation throughout the campus. She continued that the event would start with a reception on Saturday May 15th from 4 to 7 p.m.          

IV.              Reports of Committee Meetings:

A.     Institutional Effectiveness — Mark Pursley reported the following:

The Institutional Effectiveness Committee met on Thursday 4/29.  Members present:  Maury Pearl (Administrator), Abdo Malki, David Garza, Donna Ayers, Mark Pursley, John Cantley, Deborah Paulsen.

The committee began reviewing a draft of the new unit assessment form for academic disciplines.  This form, carefully crafted by John Cantley, addresses the new standards required by the ACCJC.  We are submitting a draft to the academic senate for comments and suggestions.

In preparation for the next round of unit assessments, and for the next accreditation cycle, we are asking for disciplines to volunteer (at least one academic and one vocational—Art and Child Development volunteered.) to develop program specific student learning outcomes and an assessment plan.  Working with the IE committee, these disciplines would develop models that will be used to assist other disciplines as they prepare their unit assessment reports. 

The committee is also requesting that the Information Competency Committee develop an assessment plan for the information competency general education student learning outcome.  The model they create will help the college create assessment plans for the remaining six general education SLOs.

Maury Pearl, John Cantley, and Mark Pursley met with Jose Luis Ramirez and student service representatives on 4/15 to discuss unit assessment for those offices.  The drafts that each office was given are being revised to address some additional ACCJC requirements that were not included.

Academic disciplines that did not submit their unit assessment reports last year have two options.  (1) Complete the old form you were given and submit it, or (2) wait until the next round of academic discipline assessments using the new form.  The committee recommends option (2).          

B.     Information Technology Committee (ITC) Michael Climo reported the following:

1.      Our committee met again Tuesday, April 13, at 3:30 pm in CC 4. We discussed the committee membership, possible sub-committees of our committee, and decided on three things that we will work on first, which are the writing of the charter for the committee, the Acceptable Use Policy for LAMC, and the College Web Policy. We will be working on these three things within the next two weeks via email. A working copy of these will be kept online and this site will be emailed to the entire campus community so people can know what we are doing and make suggestions or recommendations even if they are not part of our committee.

2.      On April 27, we had another meeting at 3:30 pm in CC 4. At that meeting we approved our minutes from the last two meetings, and then spent most of the time discussing Bill Brennan’s plan to replace half of the computers in the commons and the existing computers in LRC 234 and 205. On top of that, there will be a new lab in LRC 233 pending the availability of a new lab for multimedia. The committee agreed to this idea. 

3.      There has been concern within the last week concerning the reorganization of IT staff. This was done without any input from the ITC committee and is something that should be under the purview of the committee.

ITC Committee members from the academic senate are:

Dale Newman (Vice Chair)

Michael Climo (Chair)

Alex Nikolaychuk

Lucy Griesbach

David Jordan

Sandy Thomsen     

C.     Educational Master Plan Gary Prostak reported the following:

The Educational Master Plan (EMP) Committee was re-established in February, 2004 under the authority of the Academic Senate. Mike Reynolds and Gary Prostak were appointed co-chairs after deliberations with the Academic Senate Officers, the AFT Chapter President, and President Barrera. Representatives and Alternates were solicited from the thirteen academic disciplines/units, administration, and classified unions. The committee is large, but enthusiastic and committed to seeing this project through to completion.

We are now in the preliminary fact-finding, data-gathering stage. Four sub-committees have been formed and are putting together draft reports on the college mission/values/vision statement, the history of academic programs and student services, the current status of academic programs and student services, and our assumptions about the future of academic programs and student services. The co-chairs will review these drafts on May 10, and final reports on this phase will be presented to the entire committee at the May 24, 2004 meeting.

The committee will continue its work throughout the summer, exploring the academic issues that are of importance to Mission College and working on establishing goals and objectives. When classes resume and faculty returns in the fall, intensive effort will begin as we work to establish the academic course our college will follow for 2006-2010. Our goal is to have a completed Educational Master Plan to submit to the Academic Senate at its December 2, 2004 meeting.

D.  Resource Analysis Angela Echeverri reported the following:

The committee met on April 20th. Agenda items included an update on the savings plan, the operational plan, and the expenditure and remaining balances of instructional equipment and TTIP finds. The next committee meeting will be on May 25th at 1:30 PM.         

 

V.                 Reports of Senate Committee Meetings

A.     Curriculum— Leslie Foster announced that the committee would be available for feedback up until the Friday before Memorial Day for material for the September 2004 meeting.  She then reported the following:

1.  Fall Deadlines have been posted on Curriculum website and emailed! Thank you for continuing to plan accordingly. 

2.  Kudos to all those faculty who have been diligently updating courses in their disciplines:  Deborah Paulsen, Lucy Griesbach, Sandi Lampert, Mike Reynolds, Richard Rains, John Morales, Jose Maldonado, Louise Barbato, Vilma Bernal, David Jordan, Lorraine Manoogian, Jan Silver, Phillip Smith and Pat Flood.  Thanks and keep up the great work!

 

B.     Staff Development David Jordan reported that there would be training for Etudes on May 7 and 14. If faculty are interested they are requested to inform Jordan beforehand so that he might order a classroom shell before the training. He also asked for section numbers by early July for those interested in using Etudes in the Fall. On May 27 there will be a recognition awards ceremony for classified by the fountain in front of the LRC. The event will start at 8:00 a.m. and will include breakfast. Finally, if you want to make a presentation at the Fall 2004 Flex Day, please contact Jordan during the summer.

 

C.     District Academic Senate Michael Climo reported that the next DAS meeting was scheduled  next Thursday May 13th at 1:30 at Valley College.

D.     EPAC Sonia Soto-Bair reported that there had been no EPAC meeting since the last Mission Senate meeting.

 

VI.              Old Business

A.     Early College High School—This was covered in the President’s report.

B.     Commencement: Classified Marching— President Echeverri reported that she discussed the issue with President Barrera. The Classified Union also went to the Board to protest the disallowance at Mission. The Board stated that the issue was a college decision. The District Personnel Commission asked President Barrera to reconsider the subject. The senate passed a motion that only faculty would march, which was ratified by the College Council.  President Barrera, however, stated that College Council might reconsider their original decision.

 

VII.            New Business

A.   Relocation of Disciplines— We need a process for the movement of disciplines              from departments. Maria Fenyes circulated the appropriate page from the contract.  Paul  Kubicki suggested an AFT/Senate/Administration committee to do a draft of a process. The Senate president, AFT Chapter President, and an Administration representative will come up with a draft. President Echeverri asked for input from faculty via e-mail.

B.     Faculty Role in the Oversight of Potential Grant Proposals— President Echeverri suggested that grant proposals might not be best handled through the College Leadership Committee. Michael Climo added that the District Academic Senate was looking into this and would come up with some recommendations. There was a consensus that there should be more faculty involved. Maria Fenyes agreed that there needed to be more faculty on the leadership committee. The following motion was passed.

(MSU KUBIKI/FENYES) TO INCREASE THE NUMBER OF FACULTY   ON LEADERSHIP FROM TWO TO FOUR-TWO FROM THE SENATE AND TWO FROM THE AFT.   It was felt that there should also be a separate faculty group to look at these proposals along with any additional representation on the College Leadership Committee. Louise Barbato then suggested that new grant requests be put on the agenda of the senate or the exec. with a two-week time frame, and in addition, they should be publicly announced.  This was referred to the executive committee to bring a recommendation to a future meeting.

 

C.     Senate Office—President Echeverri announced that the new academic senate telephone extension was 7874. She then stated that office hours would be announced Vice President Barbato volunteered to be available Tuesday and Thursday from 12 - 1 and Parliamentarian Walker volunteered Monday and Wednesday from 12 to 1.  The senate office is located in the instructional building in room 1016. Other senate officers were asked to make times to be available in the senate office.

 

The meeting was adjourned at 2:45 p.m.

Submitted by Dale Newman, Secretary